Need help setting up your event?
Call us on 01204 216548 or use one of the options below:
Board Game Conventions & Meetups – Online Entry with BookitZone
Looking for a service you can use to book people onto your board game convention, tabletop gaming event, or board game day? BookitZone is a 100% free online entry and registration service for organisers — a small booking fee is paid by the attendee, not you.
We’ve supported running and community events for over a decade — and we’re now expanding our platform to serve the board game and tabletop community too.
Why organisers choose BookitZone
- 100% free for organisers — attendee pays a small booking fee.
- Online entry & payments — take bookings and card payments securely in one place.
- Custom event pages — branding, images, schedules, house rules and FAQs.
- Smart entry options — set overall capacity; create day tickets (Sat/Sun/Weekend), time-blocked sessions (e.g. 10:00–14:00 RPG slot), or priced tiers (Early Bird/Standard); and set automatic close dates.
- Attendee management — live lists, easy CSV exports, organiser email tools.
- UK-based support — experienced help when you need it.
Built for events big and small
- Multi-day board game conventions and tabletop festivals
- RPG one-shots, card game tournaments, open gaming halls
- Community board game days, club nights and family events
- Separate forms for exhibitors, volunteers and GMs (each with their own questions and limits)
Sell merchandise & add-ons during entry
Offer optional extras alongside tickets so attendees can buy in one go — great for hoodies, T-shirts, dice sets, playmats, lanyards, stickers and more.
- Variants & sizes — capture size/colour options via custom fields.
- Stock limits — set per-item limits so you don’t oversell.
- Order exports — download consolidated CSV of all merchandise orders.
- Collection options — mark items as “collect on the day” or provide pickup instructions.
How it works
- Create your event on BookitZone — or let us set it up for you at no cost.
- Share your entry link on your website, socials and flyers.
- Collect entries & payments securely online (with optional merchandise add-ons).
- Export your attendee list anytime in CSV format for smooth check-in.
What attendees experience
Players can book their place online in minutes, pay securely, and receive instant confirmation by email. No more faffing around on Facebook, privately messaging PayPal details, or chasing payments.
FAQs
Do you print or post tickets?
We don’t print tickets. BookitZone is an online entry and registration system. Attendees use their confirmation for check-in.
Can I add custom questions during entry?
Yes — collect accessibility needs, GM preferences, session choices, or anything else, then export to CSV.
Can I limit capacity or close entries on a date?
Yes — set overall caps, session caps, and automatic close dates/times.
Is there a fee to set up?
No — it’s 100% free for organisers. We can even set up your event page for you at no cost.
Or call us on 01204 216548
About BookitZone — We’ve supported organisers of running and community events across the UK for over a decade and are now expanding our platform to serve the board game and tabletop community. If you’re currently tracking bookings in Excel or Google Sheets, taking payments via PayPal, communicating on Facebook Messenger, or messing around with bank transfers, BookitZone replaces all that with one simple, automated system — saving you hours of admin and reducing mistakes.
